In the last article we looked at documents that can be used to print checks in the 1C: Accounting program government agency 8, revision 2.0" (). After you have selected a document for printing checks, you need to understand the operation algorithm cash register shift generally.
It includes several points:
1. To start working, you need to make sure that the cash register is turned on. This is a simple and logical procedure, but it is not always followed. In order for the cash register shift and receipt printing to be carried out without problems and hesitations, make sure that the cash register is turned on and there is an Internet source.
2. Open a cash register shift. You can do this as follows:
A processing form opens, which allows you to manage cash register shifts:
In this form, you need to select the cash register whose shift you plan to open, and use the “Open cash register shift” button:
When opening a shift, a “Cash Shift” document is generated with the status “Open”.
3. Shape necessary documents to print receipts and print receipts at the cash register during the cash register day.
4. After the cash register day is over, you need to close the shift. This is also done using the “Fiscal device management” processing:
If checks were printed from the “KKM Receipt” document, after the cash register shift is closed by the cashier, the accountant needs to reflect the receipts cash in accounting. To do this, a report on cash register shifts is generated, you can find it:
We indicate the necessary data and, using the special button, fill out the document:
Based on the report, we create the document “Receipt cash order”, which will generate the necessary postings:
In general, the algorithm for working with an online cash register is simple; it is important not to forget to open cash register shifts at the beginning of the day and close them after the end. I would like to draw your attention to the importance of opening/closing cash register shifts. Firstly, if the cash register shift is not open, then printing checks is basically impossible (1C will give an error when trying to print a check). This is a mandatory regulatory procedure. It should also be remembered that the rules cash discipline involve closing the cash register shift at the end of each day. Unfortunately, you can open a cash register shift in the morning, even if you forgot to close the shift yesterday. But still, it is methodically correct to open and close shifts within one cash day.
I would also like to mention what type of checks should be issued to the buyer. In accordance with the law, the buyer has the right to receive an electronic check, which will be equivalent to a paper one. But it is possible for the buyer to receive both types of checks at his request. If the buyer requests to receive both checks, the seller must provide both.
There is also another one important point, which must be reported. Among the requirements for the check is the indication on it of the position, surname, first name, patronymic and TIN (when creating cash receipt corrections – among additional requirements– Cashier’s INN). Therefore, in the user manual:
Let's find a user who will print checks:
For this user, it is necessary to indicate in the “Individual” detail the employee who is responsible for the operation of the cash register:
It is also necessary to check that the selected individual the data was correctly and fully filled out: last name, first name, patronymic and TIN:
Also, for an individual, the “Employees” directory must reflect the corresponding element - an employee indicating the position.
Well, the last interesting nuance regarding online cash registers, which I would like to tell you about: this is the indication of the default buyer in the cash register settings. You can find a list of cash registers:
Each cash register on the second tab has the ability to specify the buyer and the agreement when printing a receipt from the document “KKM Receipt”:
It’s convenient because you can simplify your work and not have to fill in the corresponding field every time in the document. The program will substitute this data directly from the details specified in the cash register settings.
In this article, we figured out how the online cash register works and what interesting nuances exist when working with it in the 1C: Government Accounting program, edition 2.0. And if you missed the previous materials about working with online cash registers in 1C, they can be found at the following links:
Online cash registers (part 1) - general information and connection to 1C
Online cash registers (part 2) - printing receipts in 1C
Processing "Closing a cash register shift"
When registering the operation Closing a cash register shift, a Retail Sales Report document is created based on completed cash register receipts for the sale and return of goods.
In the Products panel, a list of sold goods is selected, and in the Returned Goods panel, a list of goods returned during the cash register shift is selected.
In the Payment by payment cards panel, select the amount of payments for different payment cards, and in the panel
Sales by discount cards– the amount of discounts provided.
If goods were sold on credit, then another panel appears in the document: Payment by bank loans, which shows the amount of loans provided to customers during the registration of retail sales.
KKM checks that were issued for a cash register shift, from information base are not deleted, they are saved in the program, but the archiving flag is determined for them. Such documents serve only as additional reference information; no actions are allowed with such a document.
Error Handling fiscal registrar during the closing of the shift.
Cash register checks, during the execution of which an RF error occurred, are not processed and are not assigned the status “Punched”.
If the user’s additional rights have the checkbox “Check unpunched checks during shift closure” checked, then when processing starts, checks that were not punched due to an RF error are analyzed. If there are no such checks, then the modal processing “Information about the shift being closed” appears. It is possible to print an X-report from the form and, based on the data received, continue or refuse to close the shift.
If there are such checks, they are displayed as a list in the “Checking unpunched checks” window. It is possible to print an X-report from the form, fill in its data, and select the required receipts. The user has the opportunity to select the necessary checks, controlling the amount accumulated during selection. The user punches or cancels the selected checks. In the first case, the amount is included in the amount of FR sales and the checks change their status to “broken”; in the second case, the checks are saved in the system as canceled.
The shift is not closed if not all outstanding checks have been processed.
If the user has the opportunity to go to the manager order, then he has the opportunity to call a cash register check from the table for reading or changing. The availability of the “Cancel” and “Report without cancellation” buttons depends on the user’s additional rights to these actions.
Transfer of proceeds from cash register
The mechanism for transferring revenue depends on how the cash collection mechanism is organized in the store.
If cash collection is carried out for each cash register cash register, then a Cash Outflow Order document is created for each cash register cash register. In the document, select the type of operation (Operation button) Other cash expense. In the Amount field, select the amount of money transferred for collection. On the panel
The stamp reflects data on the basis for issuing money from the cash register, to whom the funds were issued, etc.
If collection is carried out from the central cash register of the store or central office, then all funds from KKM cash desk will initially be transferred to the cash desk from which collection will be carried out. This operation is created by the Money Transfer document. After the cash movement transaction is registered, a cash collection transaction is created using the Cash Expenditure Order document with the specified transaction type Other Cash Expense.
P When opening a cash register shift, the error “The cash register shift is not closed on the cash register”, “The cash register shift cannot be opened with this cash register status”, “The shift has been open for more than 24 hours”, etc. appears.This means that the status parameters of the cash register shift in 1C and on KKT are different, or the cash register shift is simply not closed. To solve this problem, you need to follow the steps below.
Example 1. If, when opening, an error appears that the cash register shift in the system is not closed, this means that the cash register shift for the previous day was not closed, either in 1C or on KKT. To fix this error, you need to close the RMK mode by clicking on the close button (if this button is not available, it means you do not have enough rights: you need to log into 1C as an administrator user).
Rice. 1. RMK. Click the Close button
Rice. 2. Sales. Cashier shifts
Find the cash register shift of the previous day in the list and make sure it is open.
Rice. 3. List of cash register shifts. Open
Then close 1C and launch the “Fito” program on the desktop (what the icon looks like is shown in the screenshot below).
Rice. 4. Fito program
After the program opens, you need to click on the status button. After which a window will open, you need to make sure that there is a checkmark next to the “Shift open” item, therefore the cash register shift is open both in 1C and on cash register. Next, you need to go to 1C and simply close the shift by clicking on the “Close Shift” button, and then you can open the cash register shift.
Rice. 5. CCP status. Shift open
Example 2. If, when opening a cash register shift, an error appears that the cash register shift in the system is not closed, the cash register shift has been open for more than 24 hours, the cash register shift cannot be opened with this cash register status, you need to close the RMK mode.
Rice. 7. Sales. Cashier shifts
Find the cash register shift for the last day of work in the list and see that the status of the cash register shift is closed (the status can also be open, but this is usually the case with an error; the cash register shift has been open for more than 24 hours, therefore the shift is not closed either in 1C or on the cash register).
Rice. 8. List of cash register shifts. Closed
After which you need to close 1C and run the “Fito” program.
Rice. 9. Launch Fito
After opening the program, you need to click on the status button.
Rice. 10. Select cash register status
In the window that opens, you need to make sure that there is a checkmark next to the “Shift open” item.
Rice. 11. Shift open
Next, you need to go to the “testing” tab and expand the “Print reports” item, in the list that opens, select the “Print Z-report (shift closing report” item) and click on the execute button, after which the cash register shift will be closed.
Rice. 12. Print Z-report
Rice. 13. The document is closed
When closing a shift, an error appears that the cash register shift cannot be closed with this cash register status. You need to close the RMK mode by clicking on the close button.
Rice. 14. Close RMK
Go to the sales tab, select cash register shifts, find the current cash register shift in the list, make sure that the shift status is “Open”
Rice. 15. Shift status Open
Rice. 16. Launch Fito
Then click on the “Status” button.
Rice. 17. CCP status
In the window that opens, you need to make sure that the checkboxes opposite the document are closed (hence the cash register shift is open in 1C, but not on the cash register).
Rice. 18. The document is closed
You need to go to the testing tab, expand the “Miscellaneous Commands” item in the list of commands, find the “Open Shift” item and click on the “Run” button.
Rice. 19. Testing
Next, you need to make sure that the cash register shift on the cash register is open. you need to click on the “Status” button and make sure there is a checkmark next to the “Shift open” item. After which you can close the “Fito” program and open 1C. After which you can close the shift.
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Methods for closing a cash register shift
Step-by-step instructions on how to close a shift through the cashier's workplace (RMK)
Step 1. Go to the “Cashier Workplace” menu
To close a shift, you need to exit “Sales Registration” in the “ Workplace cashier."
Step 2. Closing the shift
Click on the "Close shift" button. Then “Yes” to continue.
Rice. 2. Confirmation of shift closure
After confirmation, the program will check the unbroken checks in the database and provide information about them. Click on the "Close shift" button.
The program will close the shift.
Step 4. Print the receipt
A check with a Z-report and a report on the closure of the shift will be issued from the fiscal device. The program will display a notification about the successful closing of the cash register shift.
Rice. 4. Shift closed
Step-by-step instructions on how to close a cash register shift through the “Sales” menu
Step 1. Select “Sales”
In the main menu of the program, select “Sales”.
In the window that opens, in the “Service” section, find the item “Closing a cash register shift” and click on it.
Step 2. Select a cash register
In the “Closing cash register shift” window, select the desired cash register and click on the “Close shift” button.
Rice. 7. Closing a shift
Step 3. Checking blank checks
The program will check for unbroken checks in the database and provide information about them. Click on the "Close shift" button.
Rice. 8. Checking unpunched checks
The program will generate and display a notification.
Step-by-step instructions on how to close a cash register shift through fiscal device management
Step 1. Select “Finance”
In the main vertical menu, select “Finance”.
Find the "Service" section. Select “Fiscal device management” item.
"Fiscal device management"
Step 2. Fiscal device management
Will open separate window with commands for controlling the cash register. Click on the “Close shift” button.
The program will prompt you to select from the list the shift that needs to be closed.
Rice. 13. Selecting a cash register shift
After the successful operation, the shift will be closed.
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