0.1. The document comes into force from the moment of approval.
0.2. Document developer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.
0.3. The document has been approved: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.
0.4. Periodic verification of this document is carried out at intervals not exceeding 3 years.
1. General provisions
1.1. Position "Chief" economic department" belongs to the category "Managers".
1.2. Qualification requirements- basic or incomplete higher education in the relevant field of study (bachelor or junior specialist) and work experience in housekeeping - at least 2 years.
1.3. Knows and applies in practice:
- resolutions, instructions, orders, regulatory and other guidance materials of higher authorities for administrative and economic services;
- structure of the enterprise, institution, organization and prospects for its development;
- the procedure for concluding and executing contracts with third-party organizations for the provision of services;
- procedure for maintaining time sheets;
- communications, computing and organizational equipment;
- procedure and deadlines for reporting;
- means of mechanization manual labor;
- the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services;
- basics of economics, organization of production and management;
- basics of labor legislation.
1.4. The head of the economic department is appointed to the position and dismissed from the position by order of the organization (enterprise/institution).
1.5. The head of the economic department reports directly to _ _ _ _ _ _ _ _ _ _ .
1.6. The head of the economic department supervises the work of _ _ _ _ _ _ _ _ _ _ .
1.7. During absence, the head of the economic department is replaced by a person appointed in accordance with the established procedure, who acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.
2. Characteristics of work, tasks and job responsibilities
2.1. Provides housekeeping and proper condition in accordance with the rules and regulations of industrial sanitation and fire safety buildings and premises in which divisions of an enterprise, institution, organization are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.).
2.2. Participates in the development of plans for current and major repairs fixed assets (buildings, water supply systems, air ducts and other structures), drawing up estimates of business expenses.
2.3. Organizes repairs of premises, monitors the quality of execution repair work.
2.4. Provides departments of enterprises, institutions, organizations with furniture, household equipment, means of mechanization of engineering and managerial work, supervises their safety and timely repairs.
2.5. Organizes registration necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to the divisions of the enterprise, as well as keeping records of their costs and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Organizes reception, registration and necessary services for delegations and persons arriving on business trips.
2.8. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades, entrances, etc.
2.9. Organizes business services for meetings, conferences, seminars and other events held at the enterprise.
2.10. Performs work on organizing timekeeping, drawing up vacation schedules and workday routines, providing rational organization meals for workers during their lunch break.
2.11. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.
2.12. Takes measures to introduce communications, computing and organizational technology.
2.13. Manages department employees.
2.14. Knows, understands and applies current regulations relating to his activities.
2.15. Knows and complies with the requirements of regulations on labor protection and environment, complies with the standards, methods and techniques of safe work performance.
3. Rights
3.1. The head of the economic department has the right to take actions to prevent and eliminate cases of any violations or inconsistencies.
3.2. The head of the economic department has the right to receive everything provided for by law social guarantees.
3.3. The head of the economic department has the right to demand assistance in the execution of his duties. job responsibilities and exercise of rights.
3.4. The head of the economic department has the right to demand the creation of organizational and technical conditions necessary for the performance of official duties and the provision necessary equipment and inventory.
3.5. The head of the economic department has the right to get acquainted with draft documents relating to his activities.
3.6. The head of the economic department has the right to request and receive documents, materials and information necessary to fulfill his job duties and management orders.
3.7. The head of the economic department has the right to improve his professional qualifications.
3.8. The head of the economic department has the right to report all violations and inconsistencies identified in the course of his activities and make proposals for their elimination.
3.9. The head of the economic department has the right to familiarize himself with documents defining the rights and responsibilities of the position held, and criteria for assessing the quality of performance of official duties.
4. Responsibility
4.1. The head of the economic department is responsible for failure to fulfill or untimely fulfillment of the duties assigned by this job description and (or) non-use of the granted rights.
4.2. The head of the economic department is responsible for non-compliance with internal rules labor regulations, occupational health, safety, industrial sanitation and fire protection.
4.3. The head of the economic department is responsible for the disclosure of information about the organization (enterprise/institution) related to a trade secret.
4.4. The head of the economic department is responsible for non-fulfillment or improper fulfillment of the requirements of internal regulatory documents of the organization (enterprise/institution) and legal orders of management.
4.5. The head of the economic department is responsible for offenses committed in the course of his activities, within the limits established by the current administrative, criminal and civil legislation.
4.6. The head of the economic department is responsible for causing material damage to the organization (enterprise/institution) within the limits established by the current administrative, criminal and civil legislation.
4.7. The head of the economic department is responsible for the unlawful use of the granted official powers, as well as their use for personal purposes.
Head of the economic department
I. General provisions
1.6. During the temporary absence of the Head of the Economic Department, his duties are assigned to ___________________________.
II. Functional responsibilities
Head of the economic department:
2.1. provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the Company's divisions are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.);
2.2. takes part in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air pipelines and other structures), drawing up estimates of business expenses;
2.4. provides the Company's divisions with furniture, household equipment, means of mechanization of engineering and management work, monitors their safety and timely repairs;
2.5. organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting;
2.6. controls the rational use of materials and funds allocated for economic purposes;
2.7. organizes reception, registration and necessary services for delegations and persons arriving on business trips, manages landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances;
2.8. organizes economic services for meetings, conferences, seminars and other events;
2.9. carries out work on organizing timekeeping, rational nutrition of workers during lunch breaks, drawing up vacation schedules and working hours.
2.10. ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition;
2.11. takes measures to introduce communications, computing and organizational technology;
2.12. manages the employees of the department.
III. Rights
The head of the economic department has the right:
3.1. give instructions and tasks to his subordinate employees and services on a range of issues included in his functional responsibilities;
3.2. control the implementation of tasks and work, timely completion of individual orders and tasks by subordinate services and employees;
3.3. request and receive necessary materials and documents related to the activities of the Head of the Economic Department;
3.4. enter into relationships with departments of third-party institutions and organizations to resolve operational issues production activities, falling within the competence of the Head of the Economic Department;
3.5. represent the interests of the Company in third party organizations and institutions when resolving issues within the competence of the Head of the Economic Department.
IV. Responsibility
The head of the economic department is responsible for:
4.1. results and efficiency of the department's production activities;
4.2. failure to comply with their functional responsibilities, as well as for the results of the work of the economic department;
4.3. inaccurate information about the state of the department’s work;
4.4. failure to comply with orders, instructions and instructions from the director of the Company;
4.5. failure to take measures to suppress identified violations of safety, fire and other rules that create a threat to the activities of the Company and its employees;
4.6. failure to ensure compliance with labor and performance discipline by department employees.
V. Working conditions
5.1. The work schedule of the Head of the Economic Department is determined in accordance with the Internal Labor Regulations established in the Company.
5.2. Due to production necessity The head of the economic department can go on business trips (including local ones).
5.3. To resolve operational issues to ensure the production activities of the department, the head of the economic department may be allocated official vehicles.
VI. Scope of activity and impact of decisions
6.1. The exclusive sphere of activity of the Head of the Economic Department is to ensure the economic needs of the Company, determined by the functional responsibilities of the Head of the Economic Department.
6.2. To ensure his activities, the head of the economic department is given the right to sign organizational and administrative documents on issues included in his functional responsibilities.
VII. Other provisions
This job description has been developed and approved on the basis of an employment contract and in accordance with the provisions Labor Code Russian Federation and other regulations governing labor relations in the Russian Federation.
I have read the instructions:
_________________/___________________/
I APPROVED
______________________________
(full name)
Director of the enterprise
(institutions, organizations)
______________________________
JOB DESCRIPTION
Head of the economic department
(approximate)
1. GENERAL PROVISIONS
1.1. This job description defines the functional duties, rights and responsibilities of the Head of the Economic Department.
1.2. The head of the economic department is appointed to the position and dismissed from the position as established by the current labor legislation order by order of the director of the enterprise.
1.3. The head of the economic department reports directly to _____________________________.
1.4. A person with a higher professional education and work experience in the specialty of at least 2 years or secondary vocational education and work experience in the specialty is appointed to the position of Head of the Economic Department.
1.5. The head of the economic department must know:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to administrative and economic services; structure of the enterprise (institution, organization) and prospects for its development; procedure for maintaining time sheets; means of communication, computing and organizational technology; procedure and deadlines for reporting; means of mechanization of manual labor; the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; Internal labor regulations; rules and regulations of labor protection.
1.6. During the temporary absence of the Head of the Economic Department, his duties are assigned to ___________________________.
2. FUNCTIONAL RESPONSIBILITIES
Note. The functional responsibilities of the Head of the Economic Department are determined on the basis and to the extent of the qualification characteristics for the position of the Head of the Economic Department and can be supplemented and clarified when preparing the job description based on specific circumstances.
Head of the economic department:
2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise (institution, organization) are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc. ).
2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air pipelines and other structures), and in the preparation of estimates of business expenses.
2.3. Organizes repairs of premises, monitors the quality of repair work.
2.4. Provides departments of the enterprise (institution, organization) with furniture, household equipment, means of mechanization of engineering and management work, monitors their safety and timely repairs.
2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Organizes reception, registration and necessary services for delegations and persons arriving on business trips. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances.
2.8. Organizes business services for meetings, conferences, seminars and other events.
2.9. Performs work on organizing timekeeping, rational nutrition of workers during lunch breaks, drawing up vacation schedules and working hours.
2.10. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.
2.11. Takes measures to introduce communications, computing and organizational technology.
2.12. Manages department employees.
3. RIGHTS
The head of the economic department has the right:
3.1. Give instructions and tasks to his subordinate employees and services on a range of issues included in his functional responsibilities.
3.2. Monitor the implementation of tasks and work, timely completion of individual orders and tasks by subordinate services and employees.
3.3. Request and receive the necessary materials and documents related to the activities of the Head of the Economic Department.
3.4. Enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities that are within the competence of the Head of the Economic Department.
3.5. Represent the interests of the enterprise in third-party organizations and institutions when resolving issues within the competence of the Head of the Economic Department.
4. RESPONSIBILITY
The head of the economic department is responsible for:
4.1. Results and efficiency of the department's production activities.
4.2. Failure to ensure the fulfillment of their functional duties, as well as for the results of the work of the economic department.
4.3. Inaccurate information about the state of the department's work.
4.4. Failure to comply with orders, instructions and instructions from the director of the enterprise.
4.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that create a threat to the activities of the enterprise and its employees.
4.6. Failure to ensure compliance with labor and performance discipline by department employees.
5. WORKING CONDITIONS
5.1. The work schedule of the Head of the Economic Department is determined in accordance with the Internal Labor Regulations established at the enterprise.
5.2. Due to production needs, the Head of the Economic Department may go on business trips (including local ones).
5.3. To resolve operational issues to ensure the production activities of the department, the head of the economic department may be allocated official vehicles.
6. SCALE OF OPERATIONS AND IMPACT OF DECISIONS
6.1. The exclusive sphere of activity of the Head of the Economic Department is to ensure the economic needs of the enterprise, determined by the functional responsibilities of the Head of the Economic Department.
6.2. To ensure his activities, the head of the economic department is given the right to sign organizational and administrative documents on issues included in his functional responsibilities.
I have read the instructions: ___________________ /________________
(signature) (full name)
"___"____________ ____ G.
Organizes repairs of buildings and premises of the enterprise, monitors the quality of repair work. 2.4. Provides departments of the enterprise with furniture, household equipment, means of mechanization of engineering and management work, carries out accounting and monitoring of their safety and timely repairs. 2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to the structural divisions of the enterprise, as well as keeping records of their expenditure and drawing up established reporting. 2.6. Controls the rational use of materials and funds allocated for economic purposes. 2.7.
Job description of the head of the economic department
Attention
Monitor the implementation of tasks and work, timely completion of individual orders and tasks of subordinate services and employees. 3.3. Request and receive the necessary materials and documents related to the activities of the Head of the Economic Department. 3.4. Enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities within the competence of the Head of the Economic Department.
3.5.
Info
Represent the interests of the enterprise in third-party organizations and institutions when resolving issues within the competence of the Head of the Economic Department. 4. RESPONSIBILITY The head of the economic department is responsible for: 4.1. Results and efficiency of the department's production activities.
4.2. Failure to ensure the fulfillment of their functional duties, as well as for the results of the work of the economic department.
Job Descriptions
The head of the economic department must know: - regulations, instructions, orders, other governing and regulatory documents of higher authorities relating to the administrative and economic services of the enterprise; — the structure of the enterprise and prospects for its development; — the procedure for maintaining time records in the organization; — means of communication, computing and organizational equipment; — procedure and deadlines for reporting; — means and methods of mechanization of manual labor; — the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; — basics of economics, labor organization, production and management; — labor legislation of the Russian Federation; — internal labor regulations; — rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection; — . 1.5.
Job descriptions in small and medium businesses
Submit proposals for improvement of economic services of the enterprise and its divisions for consideration by the management of the enterprise. 3.2. Interact with the heads of all departments of the enterprise on issues of economic services. 3.3. Sign and endorse documents within your competence.
3.4. Submit for consideration by the head of the enterprise proposals on the appointment, relocation, dismissal of employees subordinate to him; proposals to encourage them or to impose penalties for violation of production and labor discipline. 3.5. Demand that the management of the enterprise and heads of departments provide assistance in the performance of their official duties and rights. 3.6.
The head of the economic department reports directly to [the head of the enterprise; Deputy Head]. 1.6. During the absence of the head of the economic department (illness, vacation, business trip, etc.), his duties are performed by a deputy (in his absence, a person appointed in the prescribed manner), who is responsible for their proper execution. 1.7. [Enter as appropriate]. 2. Job responsibilities Head of the economic department: 2.1.
Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises of the enterprise, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.). 2.2.
Occupational safety
Submit proposals on the appointment, transfer and dismissal of employees subordinate to him for consideration by the director of the enterprise; proposals to encourage them or to impose penalties on them.5. Require the director of the enterprise and heads of departments to provide assistance in the performance of their official duties.6. Inform the heads of departments of the enterprise about the shortcomings in the work of the departments they head (overexpenditure of materials and funds, damage to equipment and inventory) and demand their elimination.
IV. Responsibility of the head of the administrative office The head of the administrative office is responsible for: 1. For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.2.
You can download the job description for the head of the administrative office for free. Job responsibilities of the head of the administrative maintenance department I approve (Last name, initials) (name of the organization, its organizational - legal form) (director; other person authorized to approve the job description) 00.00.201_g. m.p. JOB DESCRIPTION OF THE HEAD OF AHO (name of institution) 00.00.201_g.
№00 1. General provisions 1.1. This job description establishes the responsibilities, rights and job responsibilities of the head of the administrative maintenance organization (hereinafter referred to as the “enterprise”). Name of the organization 1.2. A person with the highest vocational education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years. 1.3. The head of the administrative office is hired and dismissed by order of the director of the enterprise. 1.4.
Submit proposals to improve the economic services of the enterprise and its divisions for consideration by the director of the enterprise and heads of structural divisions. 3.3.Sign and endorse documents within your competence. 3.4. Demand assistance from the director of the enterprise and heads of departments in fulfilling their official duties and exercising their rights. 3.5. Submit proposals on the appointment, transfer and dismissal of employees subordinate to him for consideration by the director of the enterprise; proposals to encourage them or to impose penalties on them. 3.6.Inform the heads of departments of the enterprise about the shortcomings in the work of the departments they head (overexpenditure of materials and funds, damage to equipment and inventory) and demand their elimination. 4.
Organizes repairs of buildings and premises of the enterprise, monitors the quality of repair work. 2.4. Provides departments of the enterprise with furniture, household equipment, means of mechanization of engineering and management work, carries out accounting and monitoring of their safety and timely repairs. 2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to the structural divisions of the enterprise, as well as keeping records of their expenditure and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes. 2.7.
Head of the administrative and economic department of the hospital job description
The head of the economic department reports directly. (head of the enterprise; deputy head) 1.6. During the absence of the head of the economic department (illness, vacation, business trip, etc.), his duties are performed by a deputy (in his absence, a person appointed in the prescribed manner), who is responsible for their proper execution. 1.7. . 2. Job responsibilities Head of the economic department: 2.1.
Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises of the enterprise, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.). 2.2. Participates in the development of plans for current and major repairs of fixed assets of the enterprise (buildings, water supply systems, air ducts, etc.
Submit proposals on the appointment, transfer and dismissal of employees subordinate to him for consideration by the director of the enterprise; proposals to encourage them or to impose penalties on them. 5. Demand that the director of the enterprise and heads of departments provide assistance in the performance of their official duties. 6. Inform the heads of departments of the enterprise about the shortcomings in the work of the departments they head (overexpenditure of materials and funds, damage to equipment and inventory) and demand their elimination.
IV. Responsibility The head of the economic department is responsible: 1. For improper performance or failure to fulfill his job duties provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation. 2.
Organize the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to the structural divisions of the enterprise, as well as keeping records of their expenditure and drawing up established reporting. 2.12. Monitor the rational use of materials and funds allocated for economic purposes. 2.13. Carry out work on organizing time sheets, drawing up vacation schedules and workday routines, ensuring rational organization of meals for employees during lunch breaks. 3. Rights The head of the administration has the right to: 3.1. Interact with the heads of all departments of the enterprise on issues of economic services.
Every person who has had work experience understands how important it is when a company properly maintains its operations and ensures the safety of its employees. Let's find out which employees should be included in the company's staff in order to make their stay in it comfortable.
Why is AHO created?
First, let us explain that the Administration and Management Department is an administrative and economic department. Typically, such structural units are created at large enterprises with a branched structure economic activity. In small companies, the functions of an entire department can be performed by one person. The main function of the employees of this department is to competently organize administrative and economic activities, minimizing the company’s costs for ensuring its livelihoods and creating comfortable conditions stay at work.
Department structure
As mentioned above, an administrative maintenance officer is a position that is more typical for a large organization, where an independent structural unit is formed and a regulation on administrative maintenance is created.
In multi-thousand holdings, areas and groups can be allocated within the framework of the administrative management organization.
So, within the department we can distinguish sectors:
1. Planning and accounting, the main task of which is to plan expenses and determine their feasibility.
2. Material and resource - carries out consumables.
3.
Social security - creates conditions for a comfortable existence for company employees. 
Main tasks of the department
This department is faced with quite a lot of tasks; in a large organization you can rarely hear the question: “ AHO specialist - who is this?”
It is clear to all team members that the department’s employees deal with important issues, the solution of which contributes to the effective operation of the enterprise:
Administrative and economic department. Functions
Due to the fact that the tasks facing this structural unit can be very diverse, but are somehow related to providing economic services at the appropriate level, the following functions can be outlined:
- ensuring appropriate maintenance of enterprise premises;
- monitoring the proper operation of equipment;
- reconstruction planning, ;
- carrying out planned repairs, their control and acceptance;
- improvement of the building and its facade, landscaping;
- expenses;
- preparation of all necessary documentation;
- security office employees everything necessary for effective work.
Based on this, we can conclude that work in the Administrative Operations requires compliance with large quantity rules and regulations and is inextricably linked with a high degree of responsibility for the execution of work.
About rights
Now let's talk about what rights he has AHO specialist (who is this - we have already decided). This paragraph will also indicate who is responsible for the performance of duties by department employees.
As one might expect, this paragraph includes everything related to monitoring compliance various standards, requirements for the preservation of company property that is in operational use.
The department can also monitor the proper storage of property in the warehouse and require reports on the use of office supplies.
Of course, the right of this structural unit- representation of the company’s interests in interaction with various institutions (repair, construction organizations) if necessary to resolve issues within his area of responsibility.
Based on the results of inspections, the head of the administrative maintenance department can initiate, through management, the issuance of an order to impose disciplinary action for damage to property.
About interaction
AHO specialist (who is this?manager or ordinary employee, it does not matter) when performing his work, he must build professional relationships with colleagues from other departments. This is necessary for high-quality performance of functions.
From employees of other structural divisions, the employee of the administrative and economic department receives applications for the purchase of things necessary for work (office equipment, office supplies, etc.), as well as reports of damage to property, written explanations of the causes of breakdowns.
The AO not only controls other departments regarding the execution of the range of issues entrusted to it, but also draws up plans for carrying out repairs on the premises based on the standards provided by the financial and accounting services.
In addition, the structural unit interacts with the personnel administration department (request staffing table, obtaining information about employee business trips) and legal department(request for consulting assistance in drawing up contracts).
About responsibility
Now it is necessary to touch upon the area of responsibility that bears AHO specialist. Whoever decides to control it is the one must know that the head of the administrative and economic department is fully responsible for the performance of functions.
His responsibilities include, among other things, organizing the work of employees of the structural unit entrusted to him. The manager ensures high-quality and timely preparation of documentation and document management. It is the head of the administrative and maintenance department who is responsible for the execution of production discipline by employees. The area of responsibility of other employees of the economic department is determined by job descriptions, which will be briefly discussed in this article.
Job description of the head of the administrative and maintenance department
Employees who are not involved in maintaining personnel document flow are unlikely to think that the designated instructions must meet certain requirements.
Nevertheless, it is so. The document must necessarily contain an indication of the qualifications of the head of the department and work experience requirements. As a rule, specialists with higher education(in our case, education can be technical or economic), work experience (at least three years as a specialist, 1-2 years as a manager).
The head of the department needs to know all local regulations, orders for the organization that regulate its activities, and also be a guide to the corporate culture adopted in the company.
Any job description, whether for a manager, an administrative maintenance engineer or another employee, must include requirements for knowledge of occupational safety and health and fire safety standards and regulations.
The document must also contain information about who is the employee’s immediate superior and who replaces him during illness.
The responsibilities of the position “Chief of Administrative Operations” largely overlap with the functions of the department, which is not surprising. Nevertheless, let's designate them:
- ensuring high-quality service and compliance with the norms and regulations of SNiP for the condition of the building and internal premises;
- drawing up estimates, planning repair work;
- providing company employees with the necessary furniture, appliances, equipment, keeping records of them throughout the enterprise, organizing the rational use of materials;
- management of territory improvement works;
- organizing services at the appropriate level for meetings, conferences and other events;
- management of employees of the department entrusted to him.
Information about rights is also required in the job description. Here we should talk about submitting service improvement projects to management for consideration, familiarizing themselves with the documents regulating the company’s activities, and informing management about shortcomings in business activities. As part of employee management official may make proposals for rewarding/punishing its specialists.
The responsibility section includes information about the need to properly perform your duties and take care of the employer's property.
Other positions in the department
The structure of the ACS presupposes the existence of a fairly large number of employees: these can be engineers, specialists, and assistants.
Depending on how complex the organization is, there may be leading, senior, junior specialists, and assistants. The job description, of course, in this case is written directly under specific position and organization, presupposes a clear division of areas of responsibility.
Separately, it should be said about the responsibilities of such employees as a janitor, a cleaning lady, who are engaged in bringing the territory and premises into proper condition. Their work is not particularly difficult, but also comes with a certain degree of responsibility.
From all of the above, we can conclude that the work of ACS employees consists of competent planning and providing employees with resources. At the same time, specialists should not allow overspending and the occurrence of emergency situations.
Thus, working in an administrative office involves no less responsibility than in other positions.
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